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Office Address

Kenya Re building,4th floor, Upper hill Nairobi, kenya

Phone Number

Tel:+254 758 031930

WhatsApp: +223 76 29 65 74

Email Address

info@armfa.africa

msoumbounou@armfa.africa

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Organizational Structure & Stakeholders

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ARMFA Organizational Structure & Stakeholders

The General Assembly (GA) is the supreme body of ARMFA. It is comprised of all Road Maintenance Funds which are members of the Association. The GA is authorized to deliberate on all matters concerning ARMFA

 Current Organisation & Stakeholders

 The organs of the Association are:
1) the General Assembly,
2) the Executive Committee,
3) the Permanent Executive Secretariat,
4) other bodies created pursuant to the Association’s Bylaws and Resolutions approved by the General
Assembly, e.g., Ad Hoc Committees and Regional Focal Groups.
The key ARMFA stakeholders could be grouped into four main stakeholder categories, namely:
1) “Owners/sponsors/champions” on top, consisting of the General Assembly and Executive Committee.
2) The second group is the “Employees” or HQ/Office – the Permanent/Executive Secretariat under the
leadership of the Executive Secretary (ES).
3) The third group (on the left-hand side) is the “Beneficiaries”, subdivided in focal groups/regions –
consisting of members (Road Maintenance Agencies), their governments and ultimately the road
users, the final beneficiaries.
4) The fourth group on the right-hand side, is the “Partner” group – consisting of national, regional and
global partners. These fall under the specialised Committees and include experts, professionals,
universities, businesses and development partners (DPs)

Duties of ARMFA General Assembly

  •  To determine the various Focal Groups and their geographical regions
  • To elect the members of the Executive Committee;
  • To appoint the Executive Secretary of ARMFA
  • To examine and approve the management report of the Association
  • To approve the budgets and the accounts
  • To fix the rate of member contributions on the opinion or recommendations of either the Executive Secretariat, or the members
  • To examine and make decisions regarding memberships applications
  • To determine the categories of members and to fix their rights and obligations
  • To examine and make decisions concerning proposed amendments to the By-Laws and the Internal Regulations
  •  To resolve all problems in relation to the interpretation of the By-Laws and Internal Regulations
  •  To ratify all the decisions involving the Association and third parties
  • To prevent and arbitrate any disputes between the members or between the Bodies
  • To make decisions regarding proposals on sanctions relating to members
  • To declare the dissolution of the Association.

Executive Committee (EC) 

The Executive Committee (EC) is the managerial body of the Association comprising of the Association’s
President, the 1st and the 2nd Vice-Presidents (elected by the General Assembly), and the Chairman of
ARMFA’s Regional Focal Groups listed in order of hierarchy.
In the case of any impediment or unavailability of a member, the Executive Committee shall designate
another member to act in his place. The distribution of the various posts considers geographical and
linguistic realities. The Executive Committee is assigned the following responsibilities to:

  • Lead the day-to-day activities of the Association
  • Examine of any questions posed by the Association
  • Strengthen the abilities of the members of the ARMFA
  • Provide the members of the ARMFA with any expertise in matters relating to management of RMF,
    and
  • Provide, when needed, Commissions to undertake work or studies based on the work programme
    adopted by the General Assembly.
    The mandate of the Executive Committee is two years and the post of President alternates between the
    Countries of French and English expression.

 Executive Secretariat

The Permanent Secretariat is the administrative and operational body of the Association, managed by
an Executive Secretary who is recruited and monitored by the ARMFA Executive Committee. The
Executive Committee appoints members of the recruitment committee. The Office of the Permanent
Secretariat comprises the following personnel:

  • Administrative and Finance Director
  • Technical Director
  • Legal Advisor
  • Information and Communication Technology (ICT) specialist
  • PR and Communications Officer
  • Liaison Officer
    The Executive Secretary reports directly to the President of ARMFA and is accountable to the Executive Committee in matters pertaining to the overall operations of the Secretariat. The roles, rights and obligations of the personnel shall be determined by governing internal and external regulations, which shall be endorsed by the Executive Committee.

 Ad Hoc Committees

Chaired by the Second VicePresident of the Association who will choose members of the Ad Hoc Committee. The Committee is chartered by the Executive Committee to engage in activities such as:

1.1. Policy/Strategy Advice
1.2. Strategy Planning & Execution
1.3. Strategic relations with key partners and other stakeholders
1.4. Public Relations (PR),
1.5. Advocacy
1.6. Setting guidelines for Stakeholder
Communications/Engagement 1.7. Networking & Knowledge Management
1.8. Membership expansion
1.9. Capacity building on policy / strategy aspects
Chaired by the First Vice-President of the Association who will choose members of the Ad Hoc Committee. The Committee is chartered by the Executive Committee to engage in activities such as:

2.1. Technical Advice
2.2. Setting guidelines for Performance Management, incl. Monitoring & Evaluation of the organization and its programmes - from a technical point of view
2.3. Research & Development (R&D)
2.4. Project / Programme Management
2.5. Capacity building on technical aspects
Chaired by a nominated EXCO member who will choose members of the Ad Hoc Committee. The Committee is chartered by the Executive Committee to engage in activities such as:

3.1. Advice / Support / Capacity Building on Corporate Governance;
3.2. Evaluation of Corporate Governance
3.3. Financial Management
3.4. ICT Management
3.5. Risk Management
3.6. Compliance Management (incl. audits)
3.7. Membership Management